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IPSAC Privacy Policy

What personal data do we use?

We use Member's personal data as entered on the BSAC Membership form.

All IPSAC members are asked to register on the IPSAC website, www.ipsacdivers.co.uk, and are sent a unique user-id and password. Registration involves entering name, email address and emergency contact details, which are then stored in the electronic database.

Who can access it?

The IPSAC Committee has access to all personal information.
All IPSAC Members have access to the IPSAC Mailing List.

What is it used for?

Your contact details are used by the Membership Secretary to contact you regarding your membership of both IPSAC and BSAC. All Committee Members can access the 'Emergency Contact' information stored electronically in case of any diving related emergency.

Member's email addresses are included in the IPSAC Mailing List, so that they can be kept informed of club news, diving and social events. Email addresses are also used within the Dive Booking area of the website, assisting the Dive Manager in the organization of the dive.

How long do we keep the data?

Member's personal data is held as long as that person is an IPSAC member. If membership is not renewed, all electronic data will be deleted 6 months after the renewal date. All membership related paperwork is archived for 6 years then destroyed.

How do we keep the data safe?

BSAC membership forms are held by the Membership Secretary and are stored securely.

The member data stored in the electronic database is password protected. The database and website are hosted by a hosting company who are GDPR compliant. Personal data is never passed on to any third party.

Member's Consent

A Member's consent to the Club using their personal data as outlined above is recorded on the electronic database and indicated by a tick box in the Personal Details section of MyIPSAC. A Member may remove their consent at any time by un-ticking this box. This will result in their email address being removed from the IPSAC Mailing List and access to the IPSAC website being revoked.

Data Breaches

All Members will be notified should we become aware that any email addresses as stored on the electronic database have become compromised.